Rhode Island LLC Operating Agreement
A Rhode Island LLC Operating Agreement is a master plan for your LLC, serving as a custom playbook for its operations. It outlines key details like ownership shares, decision-making processes, and contingency plans.
Last Updated: Dec. 3, 2024
Do you need an operating agreement in Rhode Island?
No, it's not legally required in Rhode Island under § 7-16-2. Single-member LLCs need an operating agreement to preserve their corporate veil and to prove ownership. And multi-member LLCs need one to help provide operating guidance, determine voting rights and contributions.
Read on to learn more about Rhode Island operating agreements, including:
What's included in a Rhode Island operating agreement?
Here are some key components that are typically included in a Rhode Island LLC operating agreement:
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Name and Purpose
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LLC Management - Member or Manager
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Registered Agent
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LLC Duration
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Capital Contributions
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Indemnification
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LLC Tax Status
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Profit and Loss Distributions
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Amending your LLC
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Corporate Formalities Waiver
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Dissolution
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Effective Date
How do I write my operating agreement?
Let's dive into broad-spectrum provisions right away, and we'll provide some model language for each part to support you on this journey.
1. Name and Purpose of your LLC
By this time, you’ve likely decided on your LLC's name (you chose it when you lodged your LLC organization document). However, you won't want to forget to clearly state the intention of your LLC. There's no need to be overly specific. A generalized objective allows flexibility for your LLC to venture into new business territories without necessitating re-filing.
OPERATING AGREEMENT of [COMPANY NAME]
This operating agreement is adopted as of [Date] (the “Effective Date”), by [Member’s Name], an individual and the sole member (the “Member”) of [Company Name] (the “Company”).
The Member hereby adopts this agreement as the operating agreement of the Company, which agreement sets forth the entire understanding of the Member regarding its subject matter and supersedes all prior understandings and agreements regarding its subject matter.
The purpose of the Company is [Company Purpose], and the conduct of other activities as may be necessary or appropriate to promote the stated purposes, and to engage in any other lawful business or activity for which a limited liability company may be organized under the Act.
2. LLC Management - Member or Manager
This slice of your agreement specifies if your LLC will be managed by a member or manager. Moreover, it defines each member's rights and duties, which include capital inserts, voting privileges, and management framework. While this may seem redundant, especially if you are the sole member, it's crucial in forming the foundation of your single member LLC.
Member-Managed LLC.
The business and affairs of the Company will be managed by the Member. The vote, action, decision, or consent of the Member will constitute a valid decision of the Member and the Company. The Member may appoint one or more officers (including the Member, if the Member is an individual) who will have such powers and authority to act on behalf of the Company granted to them by the Member.
OR
Manager-Managed LLC.
The business and affairs of the Company will be managed by the manager of the Company and any successor thereto appointed by the Member, which manager may also be referred to as the Company’s president (the “Manager”). The initial Manager will be [Manager Name], who will serve until the Manager’s death, removal by the Member (for any reason or no reason), or resignation. The Manager will have the right and authority to manage the affairs of the Company and make decisions and take action with respect thereto without further approval or consent of any kind by the Member. Except as otherwise required by this agreement and in lieu of any limitations set forth in [State Name]’s laws for limited liability companies (the “Act”), the Manager will be solely responsible for and is hereby authorized to manage and operate the business of the Company. Except to the extent that the authority of the Manager is expressly limited by the Member, the vote, action, decision, or consent of the Manager will constitute a valid decision of the Manager and the Company.
3. Registered Agent
The job of a registered agent is to receive and manage vital documents for your company. Some LLCs include this in their operating agreements, though it's not mandatory since you already listed it in the organization documents you submitted.
The Company’s registered agent in State is: Registered Agent Name, Address. The members may designate other registered agents or offices at any time in this state or, if necessary, in other states.
4. Duration of Your LLC
An LLC's "term" can be seen as its lifespan. This refers to the intended duration of the LLC as stated in your creation papers. Though many LLCs are established with the goal of functioning indefinitely, you have the choice to set a time limit or termination date for your LLC.
By default in most states, including Rhode Island, LLCs are considered "eternal," implying they can exist for as long as you desire.
The duration of the Company will be perpetual.
5. Capital Contributions
Capital inputs are assets, funds, or services you pour into your LLC to jump-start its activities. Consider it as the seed money you invest to help your business find its feet. For single-owner LLCs, capital investments come directly from the sole proprietor, giving you the power to decide how you want to allocate your resources to the company.
Correctly recording your capital inflows is critically important. This way, you get a transparent snapshot of your business's financial layout, which can be valuable for tax purposes.
The Member’s capital contribution(s) to the capital of the Company for the Member’s membership interest in the Company will be reflected on the books and records of the Company.
OR
The members have made or shall make the contributions of cash, property or services to the LLC as set forth on Exhibit A attached
6. Indemnification
Think of indemnity clauses in an LLC's Operating Agreement as a safety net, shielding the company's members from specific costs that could arise due to legal challenges linked with their roles in the company. This means that the LLC would assume any legal costs or damages if a suit arises in relation to a member's responsibilities.
This agreement should distinctly define when and under what circumstances the LLC steps in to provide this safeguard, including any exceptions. Typically, indemnity would not include deliberate misconduct or significant negligence. The specifics should be tailored to your business's unique risk profile for comprehensive coverage.
The Member, the Manager, the officers, and the organizer of the Company and their respective affiliates, stockholders, members, managers, directors, officers, partners, employees, agents, trustees, and representatives (individually, an “Indemnitee”) will be indemnified by the Company against any and all losses, claims, damages, liabilities, expenses (including legal fees and expenses), judgments, fines, settlements, and other amounts arising from any and all claims, demands, actions, suits, or proceedings, civil, criminal, administrative, or investigative, in which the Indemnitee may be involved, or threatened to be involved, as a party or otherwise by reason of the Indemnitee’s status as any of the foregoing, which relates to or arises out of the Company or its assets, business, or affairs, if in each of the foregoing cases (A) the Indemnitee acted in good faith and in a manner the Indemnitee believed to be in, or not opposed to, the best interests of the Company, and, with respect to any criminal proceeding, had no reasonable cause to believe the Indemnitee’s conduct was unlawful, and (B) the Indemnitee’s conduct did not constitute gross negligence or willful or wanton misconduct. The termination of any action, suit, or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere, or its equivalent, will not, of itself, create a presumption that the Indemnitee acted in a manner contrary to that specified in clause (A) or (B) above. Any indemnification under this section 5 will be made only out of the assets of the Company, and the Member will not have any personal liability on account thereof.
7. LLC Tax Status
In Rhode Island, your LLC can be taxed in one of four ways: as a sole proprietorship, partnership, S corporation, or C corporation. The method your LLC is taxed depends on the number of members and the tax status your business selects with the IRS.
Your operating agreement should spell out sections about tax classifications. These segments elucidate your selected tax status, how to adjust it, and how you handle tax returns and dispositions. This assists in planning the handling of business finances, including profits, losses, dividends, and taxes, thereby offering a crystal-clear guideline for tackling any future tax-related matters.
The Company will be disregarded for federal and state income tax purposes. The admission of one or more additional members, however, will cause the Company to be recognized for tax purposes, and to be taxed, as a partnership.
OR
The Member acknowledges that the Company has elected to be taxed as a corporation for federal tax purposes pursuant to the regulations currently in effect under Section 7701 of the Code, and to be taxed as an electing small business corporation under the provisions of Subchapter S of the Code. Notwithstanding such tax treatment, the Member acknowledges and agrees that the Company will be a limited liability company, for state law purposes, under the provisions of the Act, the Articles of Organization, and this operating agreement.
The Member acknowledges that the Company has filed or will timely file a Form 2553 (Election by a Small Business Corporation) with the Internal Revenue Service and that the election made pursuant to the filing is or will be in force and effect covering all periods since the date of this operating agreement. Except as otherwise provided in this operating agreement, during the term of this operating agreement and the continuation of the Company’s “S” corporation election under Section 1362 of the Internal Revenue Code, no Member shall take any action which would cause the revocation or termination of the Company’s “S” election (under Section 1362(a) of the Internal Revenue Code) and any attempt to take such an action will be null and void and without effect. Without limiting the foregoing, and notwithstanding any provision hereof to the contrary, any transfer or attempt to transfer any membership interest to any of the following will be null, void, and without effect:
(a) a person whose ownership thereof would cause the Company to have a number of Members and assignees of membership interests (shareholders of an “S” corporation) greater than the number permitted by Section 1361(b)(1)(A) of the Internal Revenue Code;
(b) an individual who is not a United States citizen or resident;
(c) a trust (or the trustee thereof) which fails to satisfy the requirements of Section 1361(c)(2)(A) or 1361(d) of the Internal Revenue Code;
(d) a corporation; and
(e)any other entity whose ownership would cause the termination or revocation of the Company’s tax status as an “S” corporation.
8. Profit and Loss Distributions
Your profit and loss distribution provision outlines when your LLC will cut checks from its earnings. For single-member LLC's, this doesn't require much thought. However, for multi-member LLCs, it's essential to specifically outline when, the requirements, and the unfolding of these distributions.
As the sole member of the LLC, the Member is entitled to all profits of the LLC and is responsible for all its losses. Profits and losses shall be determined annually and will be allocated to the Member's capital account. Distributions of cash or other assets will be made at such times and in such amounts as deemed appropriate by the Member.
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9. Agreement Amendments
When you need to change any clause in your LLC, all you have to do is follow your LLC amendment provision. It's a relatively easier task for single-member LLCs. But for multi-member LLCs, a thoughtful approach is required considering voting percentages and requirements to amend the operating agreement.
This agreement and the articles of organization of the Company may not be altered, modified, or changed, and no provision of this agreement may be waived, except by an amendment or waiver, as applicable, approved by the Member.
10. Corporate Formalities Waiver
By design, Limited Liability Companies are typically not required to abide by corporate procedures. But, in certain scenarios, not abiding by these formalities could compromise the preservation of your corporate veil. As such, it makes sense to include a waiver of all formalities in your operating agreement.
The failure of the Company or the Member to observe any formalities or requirements relating to the exercise of its powers or management of its business or affairs under this operating agreement or the laws in the state in which the Company is which govern limited liability companies will not be grounds for imposing personal liability on the Member for liabilities of the Company.
11. Dissolution
Let's face it, not every plan unfolds as expected. This is your playbook on how to dissolve your LLC and designate stewardship of the LLC in the event something happens to you.
Upon the occurrence of any event which terminates the continued membership of the Member in the Company, the Company will not be dissolved, and the business of the Company will continue. The Member hereby specifically consents to such continuation of the business of the Company upon any such event. The Member’s legal representative, assignee, or successor will automatically become an assignee of the Member’s interest and will automatically become a substitute Member in place of the withdrawn Member.
12. Effective Date
This is the date your operating agreement springs into action, or simply put, when it "becomes effective".
Do I need to file my Agreement?
Absolutely not! Unlike your Articles of Organization, your operating agreement is an internal document that should be kept among your company's private records. Sign it and ensure you have it readily accessible should you need it, that's it!
What if I need to add another member to my LLC later?
The day where your business expands beyond your sole control is a day to celebrate. When the time comes to welcome another member to your LLC, the paperwork detailed above will need to be revisited as per the conditions agreed upon between you and your new teammate. In most cases, it would be prudent to rewrite an entirely new agreement since the dynamics greatly change and hence, a single-member operating agreement differs significantly from that of a multi-member operating agreement.
Rhode Island LLC Operating Agreement Laws
- Rhode Island General Laws § 7-16-2: While Rhode Island law does not expressly require an Operating Agreement, it acknowledges it as a governing document if available, in addition to the Articles of Organization. An Operating Agreement outlines the rules of governance and financial distributions among the LLC members and helps maintain the separation between business and personal assets.
- Rhode Island Statutes Title 7, § 7-16-5: This provision details the process for the formation of an LLC in Rhode Island. It requires filing Articles of Organization with the Secretary of State, which should include essential information such as the LLC's name and the name and address of its registered agent.
- Rhode Island Statutes Title 7, § 7-16-17: This section outlines the duties of LLC managers, decreeing they must act in good faith and with the care an ordinarily prudent person in a similar position would exercise, always in the best interests of the LLC.
- Rhode Island Statutes Title 7, § 7-16-43: This law discusses the dissolution process of an LLC. It highlights events triggering dissolution and presents steps for winding up an LLC, including discharging debts and obligations and the distribution of assets.
- Rhode Island Statutes Title 7, § 7-16-42: This provision concerns the liability of members and managers. It states that an LLC member or manager is not personally accountable for a debt, obligation or liability of the LLC merely due to being a member or manager.