Maine LLC Operating Agreement
A Maine LLC Operating Agreement is a custom-designed plan for your LLC, containing the details for its operations. It's your manual detailing the rules of how your business operates, accounting for things like the division of ownership, protocols for decision making, and strategies for leadership transitions.
Last Updated: Oct. 23, 2024
Do you need an operating agreement in Maine?
Yes, it's legally required in Maine under § 1531. Single-member LLCs need an operating agreement to preserve their corporate veil and to prove ownership. And multi-member LLCs need one to help provide operating guidance, determine voting rights and contributions.
Read on to learn more about Maine operating agreements, including:
What's included in a Maine operating agreement?
Here are some key components that are typically included in a Maine LLC operating agreement:
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Name and Purpose
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LLC Management - Member or Manager
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Registered Agent
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LLC Duration
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Capital Contributions
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Indemnification
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LLC Tax Status
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Profit and Loss Distributions
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Amending your LLC
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Corporate Formalities Waiver
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Dissolution
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Effective Date
How do I write my operating agreement?
Let’s take a virtual walk through the key provisions and provide you with some user-friendly pointers and examples to help you glide through each phase.
1. Name and Purpose of your LLC
At this point, your LLC's name is already on your lips—it’s the name you bestowed on it when you filed your formation document with Maine. But it's equally important to lay down the purpose of your LLC. Don’t worry about being ultra-specific—a broad-strokes statement gives you leeway to take on new ventures without more paperwork.
OPERATING AGREEMENT of [COMPANY NAME]
This operating agreement is adopted as of [Date] (the “Effective Date”), by [Member’s Name], an individual and the sole member (the “Member”) of [Company Name] (the “Company”).
The Member hereby adopts this agreement as the operating agreement of the Company, which agreement sets forth the entire understanding of the Member regarding its subject matter and supersedes all prior understandings and agreements regarding its subject matter.
The purpose of the Company is [Company Purpose], and the conduct of other activities as may be necessary or appropriate to promote the stated purposes, and to engage in any other lawful business or activity for which a limited liability company may be organized under the Act.
2. LLC Management - Member or Manager
Here’s where you clarify whether your LLC will be member or manager-managed. This part also outlines the rights and duties of each member, including capital contributions, voting rights, and the management structure. Even if you’re the sole member, this step is vital in setting up your LLC.
Member-Managed LLC.
The business and affairs of the Company will be managed by the Member. The vote, action, decision, or consent of the Member will constitute a valid decision of the Member and the Company. The Member may appoint one or more officers (including the Member, if the Member is an individual) who will have such powers and authority to act on behalf of the Company granted to them by the Member.
OR
Manager-Managed LLC.
The business and affairs of the Company will be managed by the manager of the Company and any successor thereto appointed by the Member, which manager may also be referred to as the Company’s president (the “Manager”). The initial Manager will be [Manager Name], who will serve until the Manager’s death, removal by the Member (for any reason or no reason), or resignation. The Manager will have the right and authority to manage the affairs of the Company and make decisions and take action with respect thereto without further approval or consent of any kind by the Member. Except as otherwise required by this agreement and in lieu of any limitations set forth in [State Name]’s laws for limited liability companies (the “Act”), the Manager will be solely responsible for and is hereby authorized to manage and operate the business of the Company. Except to the extent that the authority of the Manager is expressly limited by the Member, the vote, action, decision, or consent of the Manager will constitute a valid decision of the Manager and the Company.
3. Registered Agent
A registered agent is your LLC's point person for handling crucial documents. Some operating agreements include this, but it's not an absolute necessity because you've already noted this in your formation documents filed with Maine.
The Company’s registered agent in State is: Registered Agent Name, Address. The members may designate other registered agents or offices at any time in this state or, if necessary, in other states.
4. Duration of Your LLC
The "term of an LLC" is basically the lifespan of your Limited Liability Company - the period during which your LLC is designed to operate, as outlined in your formation documents. You have two options here; either let your LLC operate indefinitely or specify a fixed period or an end date.
In most states, LLCs are assumed to be "perpetual"—i.e., they continue for as long as you'd like. Most LLCs in Maine opt for a perpetual duration. Here's a sample provision:
The duration of the Company will be perpetual.
5. Capital Contributions
Capital contributions are the monetary or non-monetary resources you put into your LLC to get the wheels moving. Think of it as the startup investment you make to set your business off the ground. For single-member LLCs, capital contributions can come entirely from you, the sole owner, which gives you the ability to decide how much capital you aim to inject into your business.
Keeping a neat record of your capital contributions is critical. This helps paint a clear picture of your business's financial structure and can provide essential data for tax purposes.
The Member’s capital contribution(s) to the capital of the Company for the Member’s membership interest in the Company will be reflected on the books and records of the Company.
OR
The members have made or shall make the contributions of cash, property or services to the LLC as set forth on Exhibit A attached
6. Indemnification
Indemnification provisions in an LLC Operating Agreement serve as a security blanket, shielding the company's members from certain costs associated with legal issues that may pop up from their work for the company. This means the LLC will foot the bill for any legal fees or damages if a member is sued in relation to their business duties.
The agreement should unambiguously lay down when and under what circumstances the LLC will provide this protection, plus any exceptions. Indemnification typically doesn't cover deliberate wrongdoing or severe negligence. Shaping these terms to your business's unique risks is key to ensuring ample protection.
The Member, the Manager, the officers, and the organizer of the Company and their respective affiliates, stockholders, members, managers, directors, officers, partners, employees, agents, trustees, and representatives (individually, an “Indemnitee”) will be indemnified by the Company against any and all losses, claims, damages, liabilities, expenses (including legal fees and expenses), judgments, fines, settlements, and other amounts arising from any and all claims, demands, actions, suits, or proceedings, civil, criminal, administrative, or investigative, in which the Indemnitee may be involved, or threatened to be involved, as a party or otherwise by reason of the Indemnitee’s status as any of the foregoing, which relates to or arises out of the Company or its assets, business, or affairs, if in each of the foregoing cases (A) the Indemnitee acted in good faith and in a manner the Indemnitee believed to be in, or not opposed to, the best interests of the Company, and, with respect to any criminal proceeding, had no reasonable cause to believe the Indemnitee’s conduct was unlawful, and (B) the Indemnitee’s conduct did not constitute gross negligence or willful or wanton misconduct. The termination of any action, suit, or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere, or its equivalent, will not, of itself, create a presumption that the Indemnitee acted in a manner contrary to that specified in clause (A) or (B) above. Any indemnification under this section 5 will be made only out of the assets of the Company, and the Member will not have any personal liability on account thereof.
7. LLC Tax Status
Your Maine LLC can be taxed in four ways: as a sole proprietorship, partnership, S corporation, or C corporation. The tax designation depends on the number of members and the tax status chosen with the IRS. Your LLC's operating agreement should talk about sections linked to tax status. These sections should articulate your chosen tax status, how to switch it, and how to handle tax returns and allocations (where they apply). This equips your LLC with a plan for handling business finances, including profits, losses, dividends, and taxes. The goal is to provide a clear roadmap for managing any tax issues that may come up in your business.
The Company will be disregarded for federal and state income tax purposes. The admission of one or more additional members, however, will cause the Company to be recognized for tax purposes, and to be taxed, as a partnership.
OR
The Member acknowledges that the Company has elected to be taxed as a corporation for federal tax purposes pursuant to the regulations currently in effect under Section 7701 of the Code, and to be taxed as an electing small business corporation under the provisions of Subchapter S of the Code. Notwithstanding such tax treatment, the Member acknowledges and agrees that the Company will be a limited liability company, for state law purposes, under the provisions of the Act, the Articles of Organization, and this operating agreement.
The Member acknowledges that the Company has filed or will timely file a Form 2553 (Election by a Small Business Corporation) with the Internal Revenue Service and that the election made pursuant to the filing is or will be in force and effect covering all periods since the date of this operating agreement. Except as otherwise provided in this operating agreement, during the term of this operating agreement and the continuation of the Company’s “S” corporation election under Section 1362 of the Internal Revenue Code, no Member shall take any action which would cause the revocation or termination of the Company’s “S” election (under Section 1362(a) of the Internal Revenue Code) and any attempt to take such an action will be null and void and without effect. Without limiting the foregoing, and notwithstanding any provision hereof to the contrary, any transfer or attempt to transfer any membership interest to any of the following will be null, void, and without effect:
(a) a person whose ownership thereof would cause the Company to have a number of Members and assignees of membership interests (shareholders of an “S” corporation) greater than the number permitted by Section 1361(b)(1)(A) of the Internal Revenue Code;
(b) an individual who is not a United States citizen or resident;
(c) a trust (or the trustee thereof) which fails to satisfy the requirements of Section 1361(c)(2)(A) or 1361(d) of the Internal Revenue Code;
(d) a corporation; and
(e)any other entity whose ownership would cause the termination or revocation of the Company’s tax status as an “S” corporation.
8. Profit and Loss Distributions
The profit and loss distribution clause simply states when your LLC will distribute the income generated. For single-member LLCs, it's not particularly significant. But for multi-member LLCs, you need to specify when, under what terms, and how the distributions will be carried out.
As the sole member of the LLC, the Member is entitled to all profits of the LLC and is responsible for all its losses. Profits and losses shall be determined annually and will be allocated to the Member's capital account. Distributions of cash or other assets will be made at such times and in such amounts as deemed appropriate by the Member.
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9. Agreement Amendments
Things change, and your LLC isn't exempt. So, what happens when you must switch up any term in your LLC? Easy—just follow your LLC amendment clause. For single-member LLCs, this is a piece of cake. But for multi-member LLCs, you'll need to put some thought into it and stipulate what's important when it comes to voting percentages and what's required to modify the operating agreement.
This agreement and the articles of organization of the Company may not be altered, modified, or changed, and no provision of this agreement may be waived, except by an amendment or waiver, as applicable, approved by the Member.
10. Corporate Formalities Waiver
Here's the thing about LLCs: by their nature, they usually aren't bound to observe corporate formalities—you know, the formalities that corporations typically follow. However, in some scenarios, not observing these formalities could reduce your chances of maintaining your corporate veil. For this reason, it's a good idea to include a waiver of all formalities in the operating agreement.
The failure of the Company or the Member to observe any formalities or requirements relating to the exercise of its powers or management of its business or affairs under this operating agreement or the laws in the state in which the Company is which govern limited liability companies will not be grounds for imposing personal liability on the Member for liabilities of the Company.
11. Dissolution
This is your contingency plan in instances when things don't pan out as anticipated. It guides you on how to dissolve your LLC and designate who will take the reins of the LLC in case of your death or incapacity.
Upon the occurrence of any event which terminates the continued membership of the Member in the Company, the Company will not be dissolved, and the business of the Company will continue. The Member hereby specifically consents to such continuation of the business of the Company upon any such event. The Member’s legal representative, assignee, or successor will automatically become an assignee of the Member’s interest and will automatically become a substitute Member in place of the withdrawn Member.
12. Effective Date
The effective date of your operating agreement is the day the agreement springs into action—simply put, it's the day the agreement "comes to life."
Do I need to file my Agreement?
Guess what? No need to file your operating agreement. Unlike your Articles of Organization (or Certificate of Formation, depending on Maine), your operating agreement is an internal document. All you have to do is sign it and keep a copy handy for when you need it.
What if I need to add another member to my LLC later?
Dreaming about expanding your small business someday? If, in that fantastic position, you're looking to welcome another member to your LLC, you'll need to revisit and redo the paperwork in line with the agreement between you and your new partner. You'll more than likely want to draft a completely different agreement as a multi-member operating agreement is markedly different from a single-member operating agreement.
As your trusty sidekick, I'm here to help you navigate these complex legal seas, making sure you stay in line with Maine's rafts of regulations! Legal GPS aims to convert legal jargon into toasts of actionable steps just for you, the everyday hero entrepreneur. Cheers to a clearer path on your entrepreneurial journey!
Maine LLC Operating Agreement Laws
- Maine Revised Statutes, Title 31, §1531: While an Operating Agreement is not legally required to form an LLC in Maine, it's highly suggested to have one. It provides clarity on member duties, business operations, and sets the blueprint for resolving potential clashes within your LLC.
- Maine Revised Statutes, Title 31, §1532: This law mandates filing of Articles of Organization with the Secretary of State to officially establish an LLC in Maine. It gives insight into the necessary elements, such as the LLC's name, and the registered office's address.
- Maine Revised Statutes, Title 31, §1541: This section sheds light on the management of an LLC. Without a different arrangement in the Operating Agreement, members have equal rights in managing the business.
- Maine Revised Statutes, Title 31, §1552: Under "Limitation of Liability", it indicates that members or managers aren't personally responsible for LLC's debts. It gives them the freedom to take entrepreneurial risks without jeopardizing personal assets.
- Maine Revised Statutes, Title 31, §1595: This spells out the conditions for dissolution. It guides on situations that can lead to an LLC's dissolution and how to go about the process.